PBIS Documentation Software for NHTD & TBI Waiver Agencies in New York
Home Health Diary is PBIS software built for NHTD waiver agencies in New York. Our Medicaid PBIS software keeps every participant's behavioral records organized, compliant, and ready for RRDC review without spreadsheets or manual follow-up.
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What is PBIS Under the NHTD Waiver?
Positive Behavioral Interventions and Supports (PBIS) services are individually designed and delivered to waiver participants who have significant behavioral difficulties that affect their ability to remain in the community.
PBIS is provided in the environment where the behavior occurs. Every PBIS session must be documented against the participant's Detailed Behavioral Treatment Plan.
Session notes must capture behaviors addressed, strategies used, and progress toward plan goals. Without accurate records, over-limit RRDC requests are denied, and agencies face serious compliance risk.
PBIS Service Parameters
Every PBIS provider must stay within the following NY DOH-approved service limits. Home Health Diary tracks all four automatically per participant.
hrs/year
Annual PBIS service hours per participant. RRDC approval is required to exceed this limit.
Annual Caphrs/day
Maximum PBIS service hours per day, and Home Health Diary tracks daily totals automatically.
Daily Maximumhrs/SP period
Maximum hours for the initial behavioral assessment. Tracks service delivery hours.
Initial AssessmentRRDC Approval Required
RRDC approval is required to exceed limits. Home Health Diary stores all RRDC authorization records.
Over-Limit RuleWhat PBIS Services Include Under the NHTD Waiver
PBIS is a structured, multi-component service. Each element has documentation requirements your agency must meet to remain compliant.
Comprehensive Behavioral Assessment
A full behavioral assessment tied to the participant's diagnosis, environment, skills, and natural supports. Initial assessments may not exceed 10 hours. Home Health Diary tracks assessment and service hours separately.
Structured Behavioral Treatment Plan
A structured, Detailed Plan with specific, realistic goals usable by all providers and natural supports. The plan must be stored, version-controlled, and linked to every PBIS session note in the participant's record. Use Home Health Diary to track history.
Training of Family & Natural Supports
Training family members and other providers on the behavioral plan's principles and implementation. Training session hours count toward the 240-hour annual limit and must be documented as PBIS service hours. Home Health Diary tracks them automatically.
Regular Reassessments
Ongoing plan reviews to assess effectiveness and adjust goals as the participant's needs change. Home Health Diary sends reassessment reminders on schedule. Missed behavioral plan reviews put your agency out of compliance and put your RRDC relationship at risk.
How Home Health Diary Keeps Your PBIS Documentation Organized
As PBIS software for waiver agencies, we manage compliance.
Annual Hour Tracker
Every participant has a live balance. See hours used against the 240-hr annual cap. Use our PBIS data collection tools to track progress.
Daily Session Logging
Log PBIS sessions by participant and date. As behavior tracking software for home care, we track daily totals automatically.
Behavioral Treatment Plan Record
Store the Detailed Behavioral Treatment Plan and link it to session notes. Use our PBIS behavior plan builder to manage versions.
Initial Assessment Sub-Tracker
The initial behavioral assessment up to 10 hrs per service plan period is tracked separately so you always have a clear, accurate picture of time spent in assessment vs. service delivery.
Reassessment Reminders
Home Health Diary prompts your team when the plan is due for review. Keep documentation current without manual follow-up. Avoid compliance risks and RRDC issues.
RRDC Documentation Storage
Store RRDC documentation for additional hours. Approvals and records are tied to the participant's profile. Access them instantly during reviews.
AI-Assisted PBIS Note Writing AI-POWERED
Our Medicaid PBIS software includes a built-in AI editor that helps coordinators write PBIS session notes. The AI suggests language appropriate for behavioral support documentation and recalls each participant's history.
See How Home Health Diary Protects Your PBIS Program from Compliance Risk
Book a 30-minute demo. We'll walk through PBIS hour tracking, behavioral plan version control, reassessment reminders, and RRDC documentation storage, built specifically for NHTD and TBI waiver agencies.
Frequently Asked Questions
Everything you need to know about our pricing.
Positive Behavioral Interventions and Supports (PBIS) are individually designed services for waiver participants with significant behavioral difficulties, delivered in the environment where the behavior occurs. Every session must be documented against the participant's Detailed Behavioral Treatment Plan.
PBIS is capped at 240 hours per participant per year, with a maximum of 8 hours per day. The initial behavioral assessment may not exceed 10 hours per service plan period, and RRDC approval is required to exceed any limit. Home Health Diary tracks all four automatically.
Yes. Training family members and natural supports on the behavioral plan counts toward the 240-hour annual limit and must be documented as PBIS service hours. Home Health Diary logs training sessions with the same note structure as direct service.
It sends reassessment reminders on schedule, so plan reviews never slip. Missed behavioral plan reviews put your agency out of compliance and can put your RRDC relationship at risk this removes that manual follow-up.
Yes. Supervisor digital approval is built into the workflow and linked to each session note — no paper sign-offs and no approval delays.
Yes. The built-in AI editor suggests language appropriate for behavioral documentation behaviors addressed, strategies applied, and goal progress and recalls each participant's Behavioral Treatment Plan history automatically.